​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​

​​​​​​​​​​​​​​​​Section I - Goals and Objectives ​

​I. Food Delivery​​

II. Nutrition Serv​ices​​​

III. Management Information Systems (MIS)​​

IV. Organization and Management​​

V. Nutrition Services and Administration​

VI. Food Funds Management​

VII. Caseload Management​ 

VIII. Certification, Eligibility and Coordination of Services​

X. Monitoring and Audits​​​

XI. ​Civil Rights​​​

Section II - Policy and Proc​edure Manual

​FY 2024 Policies Approved and Implemented​

FY 2024 Policies in Draft Submission​

FY 2024 Policies Approved and Not Implemented​​​​

Section III​​​ - State Operations

I. Food Delivery​

  Food Delivery Appendix I Appendix- A - 3.16 Special Formula Distribution System

   Attachment 1_Food Delivery Vendor Peer Group Description​

    I Appendix- A - 3.16 Special Formula Distribution System 

    I Appendix- B - 3.02 Security of eWIC Benefit Cards

    I Appendix C - WV_eWIC_Card_v2wQR​

    I Appendix- D - 3.09 Remotely Issuing Electronic Benefits and E-Mailing the Shopping List​

​    I Appendix E - 2.18 Services to Persons Affiliated with Institutions and Homeless Facilities​​​

    I Appendix F -  3.07 Lost, Stolen and Damaged eWIC Benefit Cards​

    I Appendix G - 8.11 Minimum Stock Requirements and Allowable Exemptions​

   I Appendix H - 8.03 Participant Access Assessment​

   I Appendix I - 8.03 Attachment 1 PAA Form​

   I Appendix J - WV Vendor Agreement_9_12_23​

    I Appendix K - WV WIC Vendor Violations and Sanctions​

    I Appendix L - 8.04 Civil Money Penalty​​​

    I Appendix M - 8.06 Fair Hearing Policy for Vendors​ 

    I Appendix N - Farmer Agreement​

    I_Food Delivery_FY 2025

​

II. Nutrition Services

     Appendix II A - FY 2024 WV BFPC Grants​

     Appendix II B - WIC BFPC Line - Item Budget Worksheet​

     Appendix II C - WV WIC Shopping Guide​​

     Appendix II D - Regulatory Requirement Medicaid​

     Appendix II E - Food Package Guide​

     Appendix II F - Participant Survey on Nutrition Education (Responses)​

     Appendix II G - Pacifiy Participant Survey Responses 10.2023​

     Appendix II H - Pacify Participant Survey Results Power Point 10.2023​

     Appendix II I - WV WIC Survey 2023 (Responses)​

     II_Nutrition_Services_FY2025​ 

​III. Information Management Systems (MIS)​

     Appendix III A  - Policy and Procedure 6.11- Expenditure-Purchasing Regulations​

     Appendix III B - VDH-21-707-0156_Contract_FINAL_ratified​

     Appendix III C - 6.11 Attachment 3​

     Appendix III D - West Virginia Contingency Plan​

     Appendix III E - 1.26 Security Policy​

     Appendix III F - Authorized User Report for WIC Staff​

     Appendix III G - LA Security Survey​

     Appendix III H - Site Security and Site Description Summary​

     Appendix III I - FY 25 WV Five Year Computer Equipment Replacement Plan​

     III_MIS_FY2025​

     Rescued Document​​​​

​IV. Organization and Management​

     Appendix IV A - ONS Org Chart June 2024

     Appendix IV B - ONS Alternate Operating Procedures

     Appendix IV C-DrugFree

     Appendix IV.B - ATT 1 - Community Services Directory

     Appendix IV.B - ATT 2 - FNS-MARO Contact Sheet

     Appendix IV.B - ATT 3 - SA-LA Documentation of Disaster Problems and Resolutions

     Appendix XX FY2025- Local Agency Clinic Contact Information 

​    IV_Organization_and_Management_FY2025​

​​​

V. Nutrition Services and Administration

     Appendix V. A Indirect Cost Rate Agreement 2023

     V_NSA_FY2025.docx

VI. Food Funds Management

      Appendix VI A Abbott Rebate Contract Pricing 7-1-2024​

      VI_Food_Funds_Management_FY2025 CP​

​​​

VII. Caseload Management 

     Appendix VII (A) - Caseload Allocation Methodology ​​

     Appendix VII (B) -WIC Local Agency Directory 2024​

     Appendix VII (C) -WIC Estimates v2024 ​

     Appendix VII (D)-WV WIC Eligible Population Methodology and recommendations 

     Appendix VII (E)- UnduplicatedFY2023_with_family.xlsx - unduplicatedfy2023 

     VII_Caseload_Management_FY2025

​​​​

VIII. Certification, Eligibility and Coordination of Services​

​     ​Appendix VIII (A) - Risk Code Chart 2.2022

     Appendix VIII (B) - CTads

     Appendix VIII (C) FY 2024-2025 Risk Code Spreadsheet - FY 16

     ​Appendix VIII (D) WV-Ohio Data Sharing Agreement

      Appendix VIII (E) KENTUCKY-WV MOU Signed Agreement 102611

     ​Appendix VIII (F) MARO DATA SHARING AGREEMENT

    ​VIII_Certification_Eligibility_and_Coordination_FY2025

X. Monitoring and Audits​

     X Appendix-A-9.01 State Agency Review of Local Agency Program Updates​

     X Appendix-B-9.01 Attachment 1 Nutrition Entrance Interview Questions​

     X Appendix-C-9.01 Attachment #2 Operations Entrance Interview​​

     X Appendix-D-9.01 Attachment #3 Nutrition Monitoring Forms Clinic Observation​​​​

     X Appendix-E-9.01 Attachment #4 Operations Clinic Monitoring Checkoff Sheet​​

     ​X_Monitoring_and_Audits_FY2025

XI. ​Civil Rights​

     XI  Appendix-A Policy and Procedure 1.08​

     XI  Appendix-B 1.08 Civil Rights Attachment 1​

     XI Appendix-C 7.02 Publicizing WIC​

     XI Appendix-D 1.25 Racial Classification​

     XI_Civil_Rights_FY2025