West Virginia

Department of
Health & Human Resources

Overdose Reporting

The West Virginia Department of Health and Human Resources, Office of Drug Control Policy (ODCP) is charged with creating a central repository of drug overdose information in order to collect data on fatal and non-fatal overdoses caused by abuse and misuse of prescription and illicit drugs from law enforcement agencies, emergency medical services, health care facilities and the Office of the Chief Medical Examiner through the West Virginia Drug Control Policy Act. (see citation below)

Mandated reporters shall report cases via  a secured website, encrypted email, secure facsimile or forms approved by ODCP.  The information is to be reported no more frequently than on a quarterly basis.

Time Frames for Quarterly Reporting
For the period January 1 through March 31, the reporting date is April 30.
For the period April 1 through June 30, the reporting date is July 31.
For the period July 1 through September 30, the reporting date is October 31.
For the period October 1 through December 31, the reporting date is January 31.

Entities required to report required information include:
1. Pharmacies operating in the state
2. Health care providers
3. Medical examiners
4. Law enforcement agencies, including prosecuting attorneys, state, county and local police departments
5. Emergency response providers

The following information shall be reported to the Office of Drug Control Policy:
a. Name
b. Date of birth
c. Date and time of the response
d. Location of response
e. Gender of person suffering from an overdose
f. Race and ethnicity, if known
g. Whether the person is a smoker, if known
h. Estimated or actual age of person suffering from an overdose
i. Whether the overdose occurred in the presence of a child
j. Drug suspected of causing the overdose
k. Observations of the physical condition of the person suffering from an overdose, including, but not limited to , pale, clammy skin very infrequent or no breathing; deep snoring or gurgling; no response to stimuli; slow heart beat or pulse; blue lips or fingertips.
l. Whether an opioid antagonist was administered
m. If an opioid antagonist was administered provide the following information:
      1.  The doses of opioid antagonist administered.
      2. Whether the method of administration was auto injector or nasal spray.
      3. The response to the opioid antagonist.
      4. Disposition, including whether the person who was administered the opioid antagonist stayed in the same location, went to jail, emergency medical transport, absconded or                    died.
n. Reporter's name
o. Reporter's incident or case number

Learn more about the overdose reporting requirements at the West Virginia Legislature website