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Division of Epidemiologic Informatics & Evaluation

Helpful Information for Certified EHR Reporting

Eligibility - Providers must have met Stage 1 Meaningful Use requirements in order to be eligible for Stage 2 incentive payments.

Registration - The Bureau for Public Health online registration system is now live to register the intent to report cancer data, immunization data, syndromic surveillance data and electronic laboratory reports.

Certified EHR Products
For a list of EHR products certified for syndromic surveillance reporting, visit the Certified Health IT Product List website. Enter your product or vendor name and select your product from the list. Select "Details" to the right of your product version. Scroll down the Certification Criteria list and choose “(f)(3) Transmission to Public Health Agencies - Syndromic Surveillance,” then select “search matching products.” A list of EHR products certified for syndromic surveillance reporting will be displayed. If your EHR system is not listed, contact your EHR vendor to determine if and when the syndromic surveillance reporting option will be added to the software. If your EHR system is not certified, you may contact the HIE to use their certified system to meet Meaningful Use requirement.

The reporting requirements explain the relevant part of the Reportable Disease Rule (§64-7-12) pertaining to syndromic surveillance in West Virginia. Here is a listing of required fields for syndromic surveillance.

Syndromic Surveillance Data Transport Options -The West Virginia Bureau for Public Health encourages all providers and EHR vendors to coordinate with the West Virginia Health Information Exchange(HIE) to establish a connection for secure data transmission of HL7 2.5.1 syndromic surveillance data. If a provider does not wish to establish a connection to the HIE, the EHR vendor may contact our office for instructions to establish secure connection directly to the State.

Meaningful Use Resources -The Centers for Disease Control's Syndromic Surveillance Meaningful Use website contains numerous guidance documents.

General Questions -Questions about the EHR Incentive Program registration, attestation, eligibility, and other Meaningful Use criteria should be directed to the Centers for Medicare and Medicaid EHR Incentive Program.


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