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Emergency Contact and Other Information

Contact Us (24/7/365)


(304) 558-5358, extension 1

(800) 423-1271, extension 1
(toll-free in West Virginia)

(304) 925-9946
(answering service)


Confidential Disease Reports:
(304) 558-8736

Other Documents:
(304) 558-6335

350 Capitol Street
Room 125
Charleston, WV 25301

Electronic Laboratory Reporting (ELR) for Meaningful Use

The West Virginia Electronic Disease Surveillance System (WVEDSS) is now accepting HL7 messages from certified electronic health record (EHR) systems for electronic laboratory reporting (ELR) and Meaningful Use (MU) attestation. ELR reporting is designed to be secure, automated, and unobtrusive to facility operations. Successful ongoing submission to WVEDSS using the ELR reporting method will assist eligible hospitals in receiving Medicare and Medicaid incentive funds.

The information below provides an overview of the ELR reporting process in West Virginia for the 2018 reporting period.

DECLARATION OF READINESS STATEMENT (posted June 28, 2017): The WVEDSS will begin accepting Stage 3 registrations January 1, 2018, for the 2018 reporting period. In 2018, EHR systems must be certified to the 2015 Edition CEHRT for electronic laboratory reporting. SUBSEQUENT REVISION TO READINESS STATEMENT: Per Federal Rule changes after June 28, 2017, EHR systems do not necessarily need to be certified to the 2015 Edition CEHRT for the 2018 reporting period. It is the provider's resposibility to know the requirements of the particular Federal Rule under which you are reporting.


It is VERY IMPORTANT that providers keep a record of all communications received from public health throughout the registration, onboarding, testing, and production process, as well as any other documentation that may be needed for attestation or auditing purposes. Examples may include e-mails, screen shots proving date of registration, acknowledgement letters, etc. Due to the large volume of registrants, public health programs will not have the capacity to prepare such a log on your behalf.


  • Is the facility an eligible hospital (EH) or critical access hospital (CAH)?
  • Does the facility have a Electronic Health Record (EHR) system that is certified for electronic laboratory reporting? Contact your EHR vendor to determine if your system is certified or will become certified for electronic laboratory reporting.


  • If you previously registered for ELR reporting and your registration status was "In Review," "Registered - In Queue," "First or Second Invitation," "Testing and Validation Queue," or "Production" at the end of 2017, you do not have to register again. Your previous registration will continue in 2018.
  • It is not the responsibility of the West Virginia ELR team to know your certification status, your reporting period registration deadline, or whether your reporting period is the full 2018 calendar year or any 90-day period in 2018.
  • After you submit your registration, the Registration Status will indicate "In Review" in the Meaningful Use Registration System, and your Primary Contact will receive an e-mail confirmation indicating that the registration was successfully saved. WVBPH staff will review the registration information, contact your Primary Contact if more information is needed, and will change the Registration Status to "Registered - In Queue."
  • NOTE: The facility is responsible for keeping their registration up to date and transferring login credentials in the case of staff turnover. The WVBPH is not able to alter registration or login information.



  • The West Virginia Bureau for Public Health encourages all providers and EHR vendors to coordinate with the West Virginia Health Information Exchange (HIE) to establish a connection for secure data transmission of HL7 2.5.1 for ELR data.
  • If a provider does not wish to establish a connection to the HIE, the ELR provider should contact Tim Clendenen for instructions to connect directly to the State via PHINMS or SFTP.


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